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“EU4Civil Society: Energy Efficiency in Armenian Communities” Project

 Call for Sub-Grants Applications on

Public Awareness Campaigns on Energy Efficiency


The National Social Housing Association Foundation, ASBA Foundation, in partnership with German “Housing Initiative for Eastern Europe” (IWO), Czech "SEVEn, the Energy Efficiency Center z.u” , (SEVEn) and Dutch “Energie-U” Cooperative (Energie-U) organizations, hereinafter ASBA Consortium, within the framework of “EU4Civil Society: Energy Efficiency in Armenian Communities" (EEAC) project, funded by the European Union Delegation to Armenia, are inviting civil society organizations, including non-governmental organizations, media outlets, foundations and community based organizations, registered in the Republic of Armenia and working in five target regions to apply for the sub-grants competition.


Within the frame of the competition it is planned to fund up to ten projects in five regions to carry out Public Awareness Campaigns (PAC) on Energy Efficiency (EE) in the communities of Lori, Tavush, Gegharkunik, Kotayk and Ararat regions of Armenia.


Goal of the Call for Applications

ASBA Consortium implements the “EU4Civil Society: Energy Efficiency in Armenian Communities" project, funded by the European Delegation to Armenia, in five regions of Armenia: Lori, Tavush, Gegharkunik, Kotyaq and Ararat. The purpose of the EEAC project is to enable local Civil Society Organisations (CSOs) and media to work with active civic groups in urban and rural communities to address energy efficiency issues in the most efficient and sustainable way. This will help to achieve the overall objective of the project, i.e. to enable Armenian citizens to participate in decision-making aimed at improving the governance structure and quality of life, in particular increasing public responsibility and empowering citizens to secure their energy needs in a sustainable way.


The goal of the call is to support innovative ideas of CSOs and their coalitions for the targeted public awareness campaigns to address community energy efficiency issues and promote energy efficiency culture. Providing better information to communities on energy efficiency will help to create and strengthen community initiative and enable involvement of non-state actors into decision-making process. The projects are expected to strengthen professional and organizational capacities of NGOs and media, to create better conditions for citizen participation in grass-root policy making process. They should also enable local CSOs to effectively engage in action planning processes to improve energy efficiency in the target municipalities and regions.


Eligibile Organizations

Civil society organizations (NGOs, Foundations, community-based organizations (CBO), media outlets) and their coalitions are eligible to apply for the financial support. The CSOs should be registered in the Republic of Armenia and have prior  experience in one or more of the following areas:

a.    Issue-based advocacy and cooperation with local self-government bodies;

b.    Community-based social, environmental and public awareness activities;

c.    Promotion of civic engagement and participatory decision-making;


Eligible Activities

The following measures can be financed by sub-grant as eligible activities.

·     Development and rollout of communication campaigns on energy efficiency and related topics;

·         Production  and dissemination of public awareness and education materials;

·         Radio and television programs, including social ads,

·         Organization of information events at community facilities, including schools,            kindergartens, etc.

·         Organization of public discussions on energy efficiency culture and related issues;

·         Organization of community theaters and similar events;

·         Development of community energy efficiency plans;

·         Establishment of community energy efficiency information centers;

·         Other similar events and activities.


Applicants are encouraged to propose innovative approaches and/or ways to add value to the ASBA consortium's undertaking. 

It should be noted that the suggested activities present a list  of options, without prescribing what can and shall be used for each sub-grant project.

 The maximum duration of project is six months.


Selection criteria for sub-grants projects

The sub-grants project applications must have a clear goal and objective, the expected outcomes should be realistic and measurable. Applications should provide convincing description of the target beneficiaries and expected impact. For all projects, a follow-up and sustainability plan should be presented too.


The selection criteria for projects include the following:

 ·      Capacity of applicant organizations to carry out planned activities;

·      Creativity and innovation of the proposed public awareness campaign;

·      Engagement of youth, women and other social groups in the campaign;

·      Consideration of energy efficiency impact on climate change and sustainable development;

·      The logical link between actions and expected results;

·      Coverage of target audience;

·      Cost effectiveness (cost per beneficiary/target person) and percentage of co-financing (minimum contribution 20 %, of which at least 10% in cash);

·      Sustainability and realistic approach for follow-up activities;

·      Partnership and cooperation with local municipalities and other civil society or civic groups.


Joint initiative by two or more CSOs are especially encouraged. In the case of sub-grant application submitted jointly by two or more organizations (coalition of organizations), the relationships between the partners, the division of responsibilities, and letters of commitment from all partners shall be presented.


Applications from the organizations that participated in the training workshops conducted under “EU4Civil Society: Energy Efficiency in Armenian Communities” (EEAC) project are encouraged.


Target Groups and Communities

The main target groups of the campaigns on energy efficiency are the dwellers of multi-apartment buildings, pupils and parents, teachers of educational institutions, youth, women, social vulnerable groups, as well as representatives of local municipalities.

 Each sub-grant project must involve at least two communities from the above mentioned regions.The energy efficiency awareness campaign should reach out to at least 15,000  people in the target communities and regions. Coverage of wider target audience is encouraged.


Expected results

At the end of each energy efficiency campaign is expected to have the following results and achieve the following targets:


·         Number of communities covered by PAC - two and more;

·         At least 15,000 people reached out during the PAC;

·         One or more partnership agreements with local governments on improving energy efficiency (tripartite agreements with local government, CSO and private sector are encouraged);

·         Functional information hub on energy-efficiency for local communities.


It is important to highlight that selected organizations will be invited during the project implementation phase to participate in the training workshops, provided by the ASBA consortium, on the following topics:


1.    Social Partnership for Energy Efficiency, and


2.    Participatory Community Assessment and Planning for Energy Efficiency 


The CSOs which will have successfully participated in the capacity building training workshops and will have formed partnership with local municipalities can take part in the upcoming EEAC project activities at community level, including participatory community assessments.


Financing  Conditions

EEAC will provide up to 2,500,000.00 AMD (about EUR 4500) for successful project applications, which can support up to eighty percent of the total project budget. It is required that the applicant organizations will provide at least twenty percent of total budget (of which at least ten percent in cash) to the projects too. Taking into account the limited budget provided for each sub-grant project, no equipment can be financed from the sub-grant. For details of the project budget, see the budget template.


Proposal Format.


Submission and Review Process

Interested CSOs or CSO-coalitions shall submit sub-grant applications in Armenian language. An application can be submitted in enclosed envelopes and electronically or by e-mail, with subject line "PAC sub-grant application". In case of problems with submitting by e-mail of large files, please inform the ASBA Foundation in advance and check the timely arrival of the attached items. The deadline of applications is August 31st, 2018, 18:00. Applications submitted later than the deadline will not be considered.

Applications shall be submitted to ASBA Foundation office at: Yerevan, 0019, Bagramyan Ave. 18, Apt. 2, ASBA Foundation, Phone: (374 10) 58 16 04


Electronic applications shall be submitted to:  

Applications should be in compliance with the following rules:

  •  Application should fully comply with the requirements of the Call for Applications;
  •  Each organization is eligible to submit ONLY ONE application, either as a member of coalition or as a separate organization;
  •  The application and attachments must be signed and stamped by the organization's head (s) /manager(s).
  • The Project Proposal without attachments shall not exceed five pages.

The Application Package should include the following documents:

·         Project Proposal, including work  plan (Attachment A);

·   The budget and budget narrative (see Attachments B and C). Co-financing minimal contribution of twenty percent should be clearly defined;

·         Copies of organizations’ registration certificates, including copies of all inserts;

·         CVs of the main staff involved and their role in the project

·         Letters of Commitment in case of a joint proposal for coalitions).

·         Support letters from local municipalities or private parties supporting  the project.

Applications that do not include all required information or will not meet the conditions of the Call for Applications will not be considered.

Decisions on sub-grants will be made by September 27, 2018. All participants will be notified in writing by ASBA Foundation.


Information Meetings

All interested organizations can submit their questions regarding the current call in writing to ASBA Foundation at: Baghramyan Avenue 18, apt. 2, Yerevan, 0019, Armenia before August 15, 2018. Questions can also be submitted electronically via:


In order to facilitate a successful application process, the ASBA Consortium will organize information meetings for organizations interested to implement projects in Lori, Tavush, Gegharkunik, Kotayk and Ararat regions on the following schedule:


1.    Lori region - 23. 07. 2018, 12:00 h,–  in 6/1 Khorenatsi st., Vanadzor town,  (NGO Centre)

2.    Tavush region – 25. 07. 2018, 12:00 h, – in 60 Ankakhutyan st., Ijevan town (Northern Branch of the Eurasia Partnership Foundation)

3.  Gegharkunik – 27.07. .2018, 12 :00 h – in 17 Kamoyi st., Martuni town (Martuni Women’s Community Council)

4.    Ararat and Kotayk regions - 30.07.2018, 12:00 h– in Tumanyan 26a, Yerevan (“Article 3” Club)




For registration to the information meeting, please, send an email ( or call ASBA Foundation (tel. - 010581604) beforehand.



Application Summary


Name of Applicant Organization


Name of Coalition Member Organizations


Project Title


Project  Start/  End Date (date/month/year)




Project Duration




Project Implementation Locations (marz, communities)



Applicant Organization Manager (name, phone, e-mail)



Project Manager (name , phone, e-mail)



Current address and contact details of the applicant organization (town, street, phone, fax and e-mail)




Budget Requested from EE4CS:EEAC

 (in AMD)


Applicant Contribution (in AMD)

(at least 20%)


TOTAL Project Budget (in AMD)



Supporting Organizations and Municipalities  





Proposal Format


The Proposed Project description should include the following information (no more than 5 pages (A4 size) of Arial LatArm 10 characters with 2 cm margins, single line spacing, without attachments)



  1. Problem statement and rationale
    1. What issue (s) are you addressing?
    2. Why are you the best organization for the implementation of this program?
    3. Organization’s mission relevance
    4. Relevant experience (implemented project title and duration, brief project description, donor organization (name, phone number, email, representative), partner organizations (if applicable) (name, phone number, email, representative)
    5. Description partners coalition
  1. Project objective and expected results
  2. Activities/strategies that will be undertaken to achieve the objectives (including Work Plan of Project Activities)
  3. Beneficiaries and target group
  4. Program monitoring
  5. Program  follow-up strategy
  6. Information on full and part-time staff of the proposed project.

Explain who will be responsible for what tasks, in particular indicate the title and the capacities of the staff persons responsible for the activities (in particular, information about staff members’ relevant experience and expertise)


  1. Budget and budget narrative

The budget should reflect the resources necessary for project implementation. The budget narrative should provide details on types of resources to be obtained, cost per unit, and price justification. Allowable costs under sub-grant may include but are not limited to the following: program expenses, personnel and administrative expenses. The applicant shoul justify all the expenses.


Program expenses  include types of costs associated with the implemenation of the main steps of planned project activities. These are costs to implement the project, for publications, for purchase of literature, training materials and supplies, for seminars, etc.


Travel expenses – the category includes costs connected with the travelling of project personnel to target communities for project specific activities. This should be very well justified within the overall context of project effectiveness.


Personnel – the line item includes salaries of full and part-time staff as well as experts involved in the project. They can be paid ONLY for activities performed within the framework of the proposed project, and all personnel expenses must be very well justified. All local taxes shall be considered.


Administrative expenses include costs necessary for project implementation; for example, office rent and communications (telephone, fax, Internet), utilities (electricity, water supply, etc.), and office supplies.




A) Work Plan of Project Activities (Attachment A) 

B) Budget (Attachment B) 

C) Budget Narrative (Attachment C) 

D) Copy of organization registration papers

E) Personnel CV and job descriptions

F) Letters of Commitment (if any)

G) Other support letters


Please note that all sub-grants require a minimum of 20% cost share (in cash contribution at least 10% of total budget) provided by the applicant within the proposed project.


The Selection Committee will evaluate all proposals based on the following criteria:


  1. Project Description…………………………………………………………….70%
  2. Budget………………………………………………………………………....20%
  3. Staff Capacity…………………………………………………………………10%

Proposals that do not fall within the guidelines described in this solicitation will not be considered.


Applications and accompanying documentation will not be returned.


Proposals shall be submitted in HARD COPY in Armenian language, signed and sealed by the legal representative of the lead organization. An electronic version of the proposal must be also submitted in addition to the hard copy. Proposals can also be submitted online via ASBA’s official email: Each organization can submit only ONE proposal either individually or as a part of coalition.



For all the necessary documentation follow the link which needs to be copied and  pasted into the browser:  
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